Are you looking for a better way to capture the attention of potential employers when sending your resume? A well-crafted email can make all the difference, and with our sample email message for sending a resume, you can find examples and edit them as needed to create a personalized and effective message that will make your resume stand out from the crowd.
Crafting an Engaging Email for Your Resume Submission
When applying for a job, your resume and cover letter play a crucial role in making a positive first impression on potential employers. While your resume showcases your skills and qualifications, your email message serves as an introduction and sets the tone for your application. To ensure your email captures the attention of recruiters and hiring managers, follow these guidelines for creating a compelling email message.
1. Use a Clear and Concise Subject Line:
Your subject line is the first thing a recruiter sees, so make it informative and attention-grabbing. Avoid generic phrases like “Resume for the Position of [Job Title]” or “Application for [Company Name].” Instead, craft a subject line that highlights your unique selling point or the specific job you’re applying for. For example, “Experienced Software Engineer Seeking Java Developer Role at ABC Tech” or “Qualified Candidate for Marketing Manager Position at XYZ Company.”
2. Personalize Your Greeting:
When possible, address the recipient by name. This demonstrates your effort and research in identifying the appropriate person to contact. If you don’t have a specific name, use a general salutation like “Dear Hiring Manager” or “Dear [Company Name] Talent Acquisition Team.” Avoid using “To whom it may concern” as it sounds impersonal and disengaged.
3. Craft an Opening Paragraph That Makes an Impact:
Your opening paragraph sets the stage for your entire email. Start with a strong hook that captures the reader’s attention and compels them to continue reading. Consider using a compelling statistic, a captivating question, or a brief anecdote that relates to the job or industry you’re applying for. Make sure your opening paragraph clearly communicates your excitement about the opportunity and highlights why you’re the ideal candidate for the role.
4. Briefly Summarize Your Skills and Experience:
In the body of your email, provide a concise summary of your relevant skills and experience that align with the job requirements. Don’t simply restate your resume; instead, focus on highlighting your most impressive accomplishments and key qualifications. Keep your summary brief and to the point, using bullet points or short paragraphs to make it easy to scan. Use keywords from the job description to ensure your email is picked up by applicant tracking systems (ATS).
5. Demonstrate Your Passion and Enthusiasm:
Your email should convey your genuine interest in the position and the company. Share why this particular opportunity excites you and how your skills and experience make you a great fit. Mention specific aspects of the company culture, products, or mission that resonate with you. Showing enthusiasm and passion for the role can set you apart from other candidates.
6. Express Appreciation and Provide Contact Information:
Conclude your email by expressing your appreciation for the opportunity to apply and reiterating your interest in the position. Thank the recipient for their time and consideration. Include a call to action by inviting them to review your attached resume and cover letter. Provide your contact information, including your phone number and email address, so the recruiter can easily reach you if they have questions or want to schedule an interview.
7. Review and Proofread Before Sending:
Before hitting the send button, carefully review your email for any errors in grammar, spelling, or punctuation. Ensure that your tone is professional and respectful throughout the message. Consider having a friend or family member review your email to provide feedback and catch any mistakes you might have missed.
By following these guidelines, you can create a job application email that captures attention, showcases your qualifications, and leaves a lasting impression on potential employers. Remember, your resume and email message work together to present a compelling case for your candidacy, so take the time to craft a thoughtful and engaging email that sets you apart from the competition.
Sample Email Messages for Sending Resumes
For a Job Application
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position that I saw advertised on [Website or Source]. With [Number] years of experience in [Relevant Industry], I have a proven track record of success in [Relevant Skills]. I am confident that my abilities would be a valuable addition to your team.
Please find my attached resume for your consideration. I have included details of my relevant experience, skills, and qualifications. I would welcome the opportunity to discuss how I can contribute to [Company Name] in more detail.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Networking or Seeking Opportunities
Dear [Contact Name],
I hope this email finds you well. My name is [Your Name], and I am reaching out to connect with you regarding potential opportunities in [Relevant Industry].
As a [Your Profession] with [Number] years of experience, I am passionate about [Relevant Area of Interest]. I have been following your work at [Company Name] with great interest, and I am particularly intrigued by [Specific Project or Initiative]. Given my background and skills, I believe I could contribute to your team’s ongoing success.
I have attached my resume for your review. It highlights my relevant experiences, achievements, and qualifications. Please feel free to reach out if you find my profile of interest. I would be delighted to discuss potential collaborations or opportunities at your convenience.
Thank you for your consideration. I look forward to hearing from you.
Sincerely,
[Your Name]
After an Interview
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to thank you for taking the time to interview me for the [Job Title] position at [Company Name] on [Date].
I enjoyed the opportunity to discuss my skills, experiences, and aspirations with you and the team. The interview provided me with a deeper understanding of the role and the company’s goals. I believe that my background and qualifications align well with the requirements of the position and the company’s vision.
I have attached an updated version of my resume for your reference. It includes additional details about my recent projects and accomplishments. I am confident that I would bring enthusiasm, dedication, and a commitment to excellence to your team.
Thank you once again for your time and consideration. I am excited about the potential opportunity to contribute to [Company Name] and I look forward to hearing from you regarding the next steps in the process.
Sincerely,
[Your Name]
Following Up on a Job Application
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to follow up on my application for the [Job Title] position at [Company Name] that I submitted on [Date].
I have been eagerly awaiting the opportunity to contribute my skills and expertise to your esteemed organization. I am confident that my [Relevant Skills] and [Relevant Experience] would be a valuable asset to your team.
I understand that the hiring process may take some time, but I wanted to reiterate my strong interest in the position and inquire about its status. If there are any additional documents or information required from my end, please let me know, and I will be prompt in providing them.
I appreciate your time and consideration. Thank you again for the opportunity to be a part of [Company Name]. I look forward to hearing from you soon.
Sincerely,
[Your Name]
For a Referral
Dear [Referral Name],
I hope this email finds you well. I am writing to you today to ask for your help in securing a position at [Company Name]. I have been following their work for some time now and I am very impressed with their commitment to [Company’s Mission or Values]. I know they are looking for talented individuals to join their team, and I believe that I would be a valuable asset to their organization.
I have attached my resume for your review. I have [Number] years of experience in [Relevant Industry] and I have a strong track record of success. I am confident that I can make a significant contribution to [Company Name] in the [Job Title] role.
I know you have a strong relationship with [Hiring Manager Name] at [Company Name]. I would be grateful if you could forward my resume to them and put in a good word for me. I would also be happy to connect with you over the phone or in person to discuss my qualifications in more detail.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
For a Career Change
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position at [Company Name]. I believe my background, skills, and enthusiasm for [New Career Field] would make me a valuable asset to your team.
For the past [Number] years, I have worked in [Previous Industry] as a [Previous Job Title]. Throughout my career, I have consistently demonstrated my ability to learn new skills quickly, adapt to change effectively, and deliver results under pressure. These qualities, combined with my strong work ethic and dedication to excellence, make me confident in my ability to make a successful transition to [New Career Field].
I have attached my resume for your review. It provides more detailed information about my qualifications and achievements. I am eager to discuss how my skills and experiences can contribute to [Company Name]’s continued success.
Thank you for considering my application. I look forward to the opportunity to further discuss my career goals and how I can contribute to your organization.
Sincerely,
[Your Name]
Expressing Interest in a Company
Dear [Hiring Manager Name],
I hope this email finds you well. I am writing to express my strong interest in [Company Name] and the [Job Title] position that I saw advertised on [Website or Source].
I have been closely following the growth and success of [Company Name] for some time now, and I am truly impressed by your commitment to [Company’s Mission or Values]. The innovative work and contributions of your team have made a significant impact on [Industry], and I am confident that my skills and experience would align well with your company’s goals.
Although my resume may not exactly match the specific requirements of the [Job Title] position, I believe that my adaptability, problem-solving abilities, and eagerness to learn would make me a valuable asset to your team.
I have attached my resume for your consideration. I would welcome the opportunity to discuss how I can contribute to [Company Name] in more detail.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample Email Message for Sending Resume
Crafting an effective email message when sending your resume is crucial for making a positive first impression on potential employers. Here are some tips and guidelines to help you compose a well-written email accompaniment for your resume submission:
Subject Line
- Keep it concise and informative: The subject line should provide a clear understanding of the purpose of your email, such as “Resume for [Position Name] at [Company Name].”
- Avoid vague or generic subject lines: Avoid using generic phrases like “Job Application” or “Resume.” Instead, tailor the subject line to the specific position and company you’re applying to.
- Personalize the subject line: Address the email to the hiring manager or recruiter by name (if you know it) or use a generic salutation like “Dear Hiring Manager.” Personalization shows that you’ve taken the time to research the company and position.
Body of the Email
- Start with a formal greeting: Begin your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Dear Sir or Madam.” If you don’t have the hiring manager’s name, use a generic salutation like “To Whom It May Concern.”
- Express your interest and enthusiasm: Clearly state your interest in the position and the company. Mention how your skills and experience align with the job requirements.
- Highlight relevant skills and accomplishments: Briefly highlight your most relevant skills and accomplishments that make you an ideal candidate for the role. Keep it concise and focused on the job you’re applying for.
- Mention any connections or referrals: If you were referred by someone within the company or connected through networking, mention that in your email. This can help your application stand out.
- Attach your resume: Attach your resume in a commonly accepted format, such as PDF or Word. Make sure the file name is professional, such as “Your Name – Resume.” Mention in the email that you’ve attached your resume for their review.
- Thank the recipient: Express your gratitude for their time and consideration, and mention that you look forward to hearing from them.
Additional Tips
- Proofread carefully: Before sending the email, proofread it thoroughly for any grammatical errors, typos, or formatting issues. A well-crafted email reflects professionalism and attention to detail.
- Personalize the email when possible: If you have specific knowledge about the company or the hiring manager, incorporate it into your email. This shows that you’ve done your research and are genuinely interested in the opportunity.
- Keep it brief and to the point: Avoid lengthy emails. The hiring manager is likely reading through numerous applications, so keep your email concise and focused on the essential details.
FAQs: Sample Email Message for Sending Resume
Q: How do I format my subject line?
A: Keep your subject line concise and professional. Use keywords related to the job you’re applying for. Avoid using spammy or misleading language.
Q: What should I include in the body of my email?
A: Begin with a formal greeting, addressed to the hiring manager or recruiter by name if possible. Briefly introduce yourself and express your interest in the position. Highlight your qualifications and skills that align with the job requirements.
Q: How do I attach my resume and cover letter?
A: Attach your resume and cover letter as separate PDF files. Make sure your files are clearly labeled and organized. Keep the file size small to ensure easy downloading.
Q: How do I close my email?
A: Express your gratitude for the hiring manager’s time and consideration. Reiterate your interest in the position and invite them to contact you for further discussion or an interview.
Q: What if I don’t have a cover letter?
A: If you don’t have a cover letter, you can still send your resume as a PDF attachment. In the body of your email, briefly explain why you’re applying for the position and highlight your relevant skills and qualifications.
Q: How do I follow up after sending my resume?
A: It’s a good practice to follow up with a thank-you email after submitting your application. This shows your appreciation for the hiring manager’s time and consideration. You can also use this opportunity to reiterate your interest in the position and provide any additional information that may strengthen your candidacy.
Q: What are some additional tips for writing a professional email message?
A: Use formal language and avoid slang or colloquialisms. Proofread your email carefully before sending it to ensure there are no grammatical errors or typos. Keep your email concise and focused on the job you’re applying for. Customize your email for each job application, tailoring it to the specific requirements of the position.
That’s All, Folks!
Thanks for stopping by and checking out my article on crafting the perfect resume email. Hopefully, you found some helpful tips that you can put to use. I know the job search can be tough, but I believe in you! Keep your head up, stay persistent, and keep sending out those resumes. With a little bit of luck and a lot of hard work, you’ll land the job you’ve been dreaming of. In the meantime, feel free to visit again later for more career advice and inspiration. Until next time, keep hustlin’!